Job Description
Join our dynamic team at Innovate Solutions Group as a Administrative Assistant in the heart of San Jose's thriving tech hub. We're seeking a highly organized professional with exceptional communication skills to support our fast-paced operations. Enjoy a flexible schedule with core hours of 10 AM - 3 PM, allowing you to maintain work-life balance while making a significant impact. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics across departments
- Handle confidential information with discretion and maintain organized digital filing systems
- Prepare professional correspondence, reports, and presentation materials using Microsoft Office Suite
- Serve as primary point of contact for internal and external stakeholders
- Coordinate travel arrangements, expense reports, and procurement processes
- Support special projects including event planning and meeting facilitation
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and ability to multitask in deadline-driven environments
- Experience with calendar management and scheduling software
- Proven ability to maintain confidentiality and exercise professional judgment