Job Description
Join our dynamic team in Portland as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to manage daily office functions, support executive staff, and ensure seamless workflow. This is an immediate opportunity to thrive in a fast-paced environment where your efficiency and attention to detail will make a tangible impact. If you excel at multitasking and possess exceptional communication skills, we want you on our team!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital filing systems and ensure data accuracy
- Coordinate office logistics, including supplies, equipment, and event planning
- Support onboarding processes and assist new team members
- Perform ad-h administrative tasks as needed
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Discretion and professionalism handling sensitive information
- Associate's degree or equivalent professional certification preferred