Job Description
Join our dynamic team as a key administrative powerhouse in the heart of Portland! We're seeking a detail-oriented Administrative Assistant to support our executives and ensure seamless operations. Enjoy a flexible schedule (hybrid/remote options available) while making a tangible impact in a collaborative environment. Our ideal candidate thrives in fast-paced settings and values work-life balance as much as we do.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Handle confidential correspondence, document preparation, and data entry with precision
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Oversee office inventory, procurement processes, and vendor relationship management
- Coordinate cross-departmental projects and maintain digital filing systems
- Assist in onboarding new hires and facilitate team events
Qualifications
- 3+ years of progressive administrative experience in professional settings
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to prioritize tasks in dynamic environments
- Strong written/verbal communication and interpersonal skills
- Discretion and professionalism when handling sensitive information
- Flexibility to adapt to changing priorities and deadlines