Job Description
Join our dynamic team in Tucson as a Full-Time Administrative Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to ensure seamless office functionality while supporting our mission-driven organization. This immediate opening offers competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills truly shine.
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal and external communications
- Oversee office inventory, supply management, and vendor relationships
- Support HR functions including onboarding and document maintenance
- Assist with special projects and departmental initiatives as needed
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and decision-making capabilities
- U.S. citizenship or legal authorization to work in the US