Job Description
Join our dynamic team at San Diego Municipal Services as a full-time Administrative Assistant. We're seeking a detail-oriented professional to support our operations with exceptional organizational skills and data proficiency. This role is perfect for someone who thrives in a fast-paced environment and wants to make a tangible impact in our community.
Located in the heart of downtown San Diego, you'll work alongside passionate colleagues dedicated to delivering outstanding public services. We offer competitive benefits, professional development opportunities, and a supportive workplace culture that values growth and collaboration.
Responsibilities
- Accurately input, update, and maintain confidential databases using advanced data entry techniques
- Manage calendars, schedule appointments, and coordinate complex logistics for department heads
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including calls, emails, and in-person inquiries
- Organize and maintain physical and digital filing systems with meticulous attention to detail
- Assist with procurement processes, expense reports, and budget tracking
- Support cross-departmental projects and special initiatives as assigned
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative experience with proven data entry expertise
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional typing speed (60+ WPM) with 99.5% accuracy in data entry tasks
- Strong organizational skills with ability to prioritize multiple deadlines
- Professional communication skills with ability to interact with diverse stakeholders
- Experience with office equipment (scanners, copiers, multi-line phone systems)
- Ability to maintain confidentiality and handle sensitive information