Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant and become the backbone of our office operations! We're urgently seeking a highly organized professional to support our executives and ensure seamless daily operations. This is a fantastic opportunity to grow your administrative career in a supportive environment with competitive benefits and a collaborative culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory management and coordinate supply procurement
- Support HR functions including onboarding paperwork and employee records maintenance
- Coordinate meetings and events including venue booking, catering, and logistics
- Maintain digital filing systems and ensure data accuracy across platforms
Qualifications
- Minimum 3 years of proven administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Strong organizational abilities with demonstrated multitasking capabilities
- Professional discretion when handling confidential information
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello, Salesforce)