Job Description
Join our dynamic team at Oakland Community Services as a Local Administrative Assistant and become the backbone of our office operations. We're seeking a detail-oriented professional to manage daily administrative functions while supporting our mission to empower Oakland residents. Enjoy competitive pay, comprehensive benefits, and a collaborative work environment in the heart of the Bay Area.
Responsibilities
- Manage calendars, scheduling, and appointment coordination for executive team
- Process incoming communications (phone, email, mail) with professional discretion
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with vendor relations, invoice processing, and expense tracking
- Coordinate office supplies inventory and equipment maintenance
- Support event planning and meeting logistics for community outreach programs
- Prepare and distribute correspondence, reports, and confidential documents
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Knowledge of Oakland local government protocols preferred
- Ability to maintain confidentiality and exercise professional discretion
- Associate's degree or relevant certification required