Job Description
We're urgently seeking a dynamic Office Assistant to join our fast-paced team in Boston. This critical role requires exceptional organizational skills and a proactive approach to support daily office operations. If you thrive in collaborative environments and excel at multitasking, we want to hear from you immediately. Enjoy competitive compensation, comprehensive benefits, and opportunities for career growth in a thriving urban setting.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Perform data entry, document preparation, and file maintenance
- Order office supplies, manage inventory, and coordinate vendor relationships
- Assist with onboarding processes and new employee orientation
- Support event planning and meeting logistics
- Maintain confidentiality and sensitive information security protocols
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Associate's degree or equivalent professional certification preferred
- Experience with office equipment (copiers, scanners, phone systems)
- Proactive problem-solving approach