Job Description
Join our dynamic team at Pennsylvania Business Solutions as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to provide critical support across our Philadelphia office. This immediate opening offers a competitive salary package and the opportunity to grow within a forward-thinking organization. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications including emails, phone calls, and correspondence with professionalism
- Prepare and distribute confidential reports, presentations, and meeting materials
- Oversee office inventory management, procurement, and vendor relationship maintenance
- Coordinate cross-departmental projects and events ensuring seamless execution
- Maintain digital and physical filing systems with strict attention to confidentiality
- Provide ad-hoc support to department heads during peak operational periods
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with strong attention to detail
- Proven ability to manage competing priorities and meet tight deadlines
- Discretion in handling confidential information and sensitive matters
- Experience with office management software (e.g., Salesforce, Asana) preferred