Job Description
Join our dynamic team in Philadelphia as a meticulous Administrative Assistant with exceptional data entry capabilities. You'll be the backbone of our operations, ensuring seamless office functions while maintaining precise digital records. This hybrid role combines traditional administrative support with critical data management responsibilities in a fast-paced corporate environment.
Responsibilities
- Accurately enter, update, and maintain confidential databases with 99.9% precision
- Manage electronic filing systems and document retrieval protocols
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and purchase orders with financial accuracy
- Prepare correspondence, reports, and presentations using MS Office Suite
- Act as primary point of contact for internal and external communications
- Support departmental projects through data analysis and reporting
Qualifications
- Minimum 2 years proven experience in administrative/data entry roles
- Expert proficiency in Microsoft Excel (vlookups, pivot tables) and Word
- WPM 60+ typing speed with exceptional attention to detail
- Associate degree in Business Administration or equivalent experience
- Experience with CRM systems (Salesforce) preferred
- Strong organizational skills with ability to prioritize competing tasks
- Professional demeanor with excellent written/verbal communication