Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Boston, MA. This is an immediate full-time opportunity for a detail-oriented professional to support our executive staff and ensure seamless office operations. If you thrive in a fast-paced environment and possess exceptional communication skills, we encourage you to apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare and edit correspondence, reports, and presentation materials
- Oversee office supply inventory and procurement processes
- Coordinate travel arrangements and expense reporting for senior leadership
- Act as primary point of contact for internal and external communications
- Maintain confidential records and ensure data security compliance
- Facilitate onboarding processes for new hires
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong time management and multitasking abilities
- Discretion when handling confidential information
- Experience with office management software (e.g., Asana, Trello)