Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our vibrant San Francisco office. We're seeking a highly organized professional to provide critical support for daily operations, ensuring seamless workflow and exceptional service to our community. This role offers the unique opportunity to work within San Francisco's municipal framework, contributing directly to the efficient functioning of essential public services. Enjoy competitive compensation, comprehensive benefits, and the pride of serving one of America's most iconic cities.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for department leadership
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate filing systems (digital and physical) and ensure document security compliance
- Assist with procurement processes, expense reports, and budget tracking
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Provide frontline support to visitors and staff with a customer-centric approach
- Support special projects and event coordination as needed
Qualifications
- Minimum 3 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software and calendar management systems
- Ability to handle confidential information with discretion and integrity
- Proven problem-solving skills and ability to work independently
- Associate's degree or equivalent combination of education and experience preferred