Job Description
Join our dynamic team as an Administrative Assistant and launch your career in office support! We're seeking motivated, detail-oriented individuals with no prior experience to provide essential administrative support to our fast-paced financial services firm. This is your opportunity to gain hands-on experience in scheduling, document management, and client communication while working in a modern downtown Baltimore office. Enjoy competitive benefits, professional development opportunities, and a collaborative environment that values growth and innovation.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute reports, presentations, and documents
- Organize and maintain filing systems (digital and physical)
- Assist with office supply inventory and procurement processes
- Support team coordination and project administration tasks
- Perform data entry and maintain accurate records
- Contribute to a positive, efficient work environment
Qualifications
- High school diploma or equivalent (degree preferred but not required)
- Strong organizational skills with attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a busy setting
- Professional demeanor and customer service mindset
- Willingness to learn new systems and procedures
- Reliable with strong punctuality and attendance record