Job Description
Join our dynamic team at Oakland Innovations Group as a pivotal Administrative Assistant! We're seeking a detail-oriented professional to streamline operations in our fast-paced downtown office. This hybrid role (3 days onsite, 2 remote) offers competitive benefits and growth opportunities. If you excel at multitasking and thrive in collaborative environments, apply today to become the backbone of our success!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange domestic/international travel
- Process invoices, expense reports, and maintain accurate financial records
- Oversee office inventory, procurement of supplies, and vendor relationships
- Prepare confidential documents, presentations, and correspondence using MS Office Suite
- Serve as primary point of contact for clients, visitors, and internal stakeholders
- Support HR functions including onboarding, benefits administration, and compliance
- Implement digital filing systems and ensure data security protocols
Qualifications
- 3+ years progressive administrative experience in professional services environment
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience with expense reporting and basic accounting principles
- Strong written/verbal communication and interpersonal abilities
- Associate's degree or equivalent combination of education and experience
- Proficiency with CRM systems (Salesforce preferred) and document management tools