Job Description
Join our dynamic team at Boston Innovations Group as a full-time Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a detail-oriented professional to support our executive team and ensure seamless office efficiency. This hybrid role offers competitive benefits, growth opportunities, and a collaborative environment in Boston's vibrant Financial District. If you thrive in organized settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications via phone, email, and video conferencing with professionalism
- Prepare and edit confidential documents, reports, and presentations using MS Office Suite
- Oversee office inventory management, procurement processes, and vendor relationships
- Coordinate cross-departmental projects and maintain digital filing systems
- Act as primary point of contact for visitors and internal stakeholders
- Assist in onboarding new employees and maintain HR records
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Discretion and proven experience handling confidential information
- Proficiency with office management software (e.g., Asana, Trello)