Job Description
Join our dynamic team in Indianapolis as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to provide critical support to our executives and departments. This immediate opening offers a competitive salary, comprehensive benefits, and opportunities for growth within a thriving Indiana-based company. If you excel at multitasking, possess exceptional communication skills, and thrive in collaborative environments, we want to hear from you today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, procurement processes, and vendor relationships
- Coordinate cross-departmental meetings, taking minutes and following up on action items
- Handle confidential information with discretion and maintain digital filing systems
- Provide front-desk reception duties including greeting visitors and managing phone systems
- Assist in onboarding new hires and processing HR paperwork
Qualifications
- Associate's degree or equivalent experience in administration/office management
- Minimum 3 years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Discretion when handling sensitive information
- Experience with office management software (e.g., Salesforce, Asana)