Job Description
Join our dynamic team at San Jose City Hall as a Local Administrative Assistant! We're seeking a highly organized professional to support municipal operations with exceptional administrative expertise. This full-time role offers competitive benefits, career growth opportunities, and the chance to serve our vibrant community. If you thrive in fast-paced environments and possess stellar communication skills, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare, edit, and distribute official documents, reports, and correspondence
- Handle confidential information with discretion and maintain secure record-keeping systems
- Act as primary point of contact for internal/external stakeholders via phone, email, and in-person interactions
- Process administrative tasks including travel arrangements, expense reports, and office supply inventory
- Coordinate cross-departmental projects and track critical deadlines using project management tools
- Support onboarding processes for new staff and maintain digital filing systems
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience in office environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to multitask and prioritize in deadline-driven settings
- Knowledge of municipal government operations preferred
- Valid California driver's license required for occasional off-site duties
- Ability to lift 15 lbs occasionally for office supply management