Job Description
Join our vibrant team as a full-time Administrative Assistant and become the backbone of our dynamic office environment. We're seeking a detail-oriented professional to provide essential support to department leadership, ensuring seamless operations and exceptional service delivery. Enjoy competitive benefits, professional growth opportunities, and the chance to contribute directly to Tucson's community initiatives. This role offers stability, purpose, and a chance to make a tangible impact in public service.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing priorities
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Coordinate departmental meetings, events, and travel arrangements
- Serve as primary point of contact for internal and external stakeholders
- Maintain digital filing systems and ensure data security compliance
- Assist in budget tracking and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing deadlines
- Strong written/verbal communication and interpersonal abilities
- Experience with government/public sector procedures highly desirable
- Proven ability to maintain confidentiality and handle sensitive information