Job Description
Join our dynamic team at Baltimore Innovations Group as a flexible Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to support our executives and ensure seamless office functions. Enjoy a customizable schedule with core hours of 10 AM - 3 PM, plus remote flexibility options. This role offers competitive compensation, growth opportunities, and a supportive work environment in Baltimore's thriving business district.
Our ideal candidate thrives in fast-paced settings, anticipates needs proactively, and brings exceptional attention to detail. If you're passionate about efficiency and want to contribute to a forward-thinking organization, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications (phone, email) with professionalism and discretion
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital/physical filing systems for easy document retrieval
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support event planning and meeting logistics for internal and external stakeholders
- Assist with basic bookkeeping tasks and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines effectively
- Discretion and professionalism when handling confidential information
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and schedules