Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our Tampa operations! We're urgently seeking a highly organized professional to support our executives and ensure seamless office operations. This is a critical role requiring exceptional multitasking abilities and proactive problem-solving skills. Enjoy a competitive salary package, modern workspace, and opportunities for growth within our expanding company culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office supplies inventory, procurement processes, and vendor relationships
- Coordinate travel arrangements and expense reports for leadership team
- Maintain digital filing systems and ensure data accuracy across platforms
- Support onboarding processes for new hires and facilitate cross-departmental projects
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to prioritize tasks and manage competing deadlines
- Discretion in handling confidential information and sensitive matters
- Associate's degree or relevant certification in office administration
- Experience with scheduling software (e.g., Calendly, Outlook)