Job Description
Join our dynamic team at the City of San Jose as an Administrative Assistant. We're urgently seeking a detail-oriented professional to support daily operations with exceptional organizational skills. This role is critical to maintaining efficient workflows and ensuring seamless communication across departments. If you thrive in fast-paced environments and possess strong data entry expertise, we encourage you to apply immediately.
Responsibilities
- Manage and update digital records with 100% accuracy using advanced data entry techniques
- Coordinate calendars, meetings, and travel arrangements for department leadership
- Process invoices, purchase orders, and expense reports within established deadlines
- Prepare professional correspondence, reports, and presentations using MS Office Suite
- Serve as primary point of contact for internal and external stakeholders
- Maintain confidential files and sensitive information with discretion
- Assist in onboarding new staff and training on administrative systems
Qualifications
- Minimum 2 years of administrative experience with proven data entry proficiency
- Expert knowledge of MS Office (Excel, Word, Outlook) and database management
- Ability to type 60+ WPM with exceptional accuracy and attention to detail
- Strong problem-solving skills and ability to prioritize competing tasks
- Professional communication skills (written and verbal)
- Associate's degree or equivalent administrative certification required
- Experience working in municipal/government settings preferred
- Must pass background check and drug screening