Job Description
Join our dynamic team as a full-time Administrative Assistant at the City of San Jose! We're seeking a highly organized professional to provide essential office support and ensure seamless operations. This role offers competitive compensation, comprehensive benefits, and the opportunity to contribute to public service excellence. If you thrive in a fast-paced environment and possess exceptional administrative skills, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Procure office supplies, equipment, and manage inventory
- Assist in budget tracking and expense processing
- Coordinate travel arrangements and logistics for staff
- Support departmental projects and special initiatives as needed
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities and deadlines
- Experience with office management systems and databases
- Valid California driver's license may be required