Job Description
Join our dynamic team at Oakland Business Solutions as a Full-Time Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This immediate opening offers competitive compensation, comprehensive benefits, and growth opportunities in a thriving Oakland business environment. If you're passionate about administrative excellence and ready to make an immediate impact, apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling across multiple time zones
- Process expense reports, invoices, and financial documentation with precision
- Compose, edit, and distribute professional communications including emails and memos
- Maintain digital and physical filing systems with meticulous attention to detail
- Provide exceptional customer service as the primary point of contact for internal and external stakeholders
- Coordinate travel arrangements and logistics for executive staff
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Associate's degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail