Job Description
Join our dynamic team at Austin Municipal Services as a full-time Administrative Assistant. This role is perfect for detail-oriented professionals with exceptional data entry skills seeking impactful local government experience. You'll be the backbone of our daily operations, ensuring seamless administrative functions while supporting community initiatives. Enjoy competitive compensation, comprehensive benefits, and the opportunity to contribute directly to Austin's thriving public sector.
Responsibilities
- Accurately enter, maintain, and verify critical data in municipal databases and records
- Manage digital filing systems and ensure document security compliance
- Coordinate calendars, schedule appointments, and arrange logistics for departmental meetings
- Process incoming communications, prioritize requests, and route appropriately
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Assist with budget tracking, expense reports, and procurement documentation
- Support cross-functional teams with administrative tasks during special projects
Qualifications
- Minimum 2 years of administrative experience with proven data entry proficiency
- Expertise in Microsoft Office (Excel, Word, Outlook) and database management
- Ability to maintain 98%+ accuracy in high-volume data processing tasks
- Strong organizational skills with attention to detail and confidentiality awareness
- Excellent written and verbal communication abilities
- Associate's degree in Business Administration or related field preferred
- Experience with municipal or public sector administration a plus
- Proficient in document management systems (e.g., SharePoint, FileNet)