Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support daily office functions, enhance team productivity, and ensure seamless communication across departments. This is an immediate full-time position with competitive benefits and growth opportunities in Oakland's thriving business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain organized filing systems (digital and physical)
- Support onboarding processes and coordinate office supply inventory
- Assist with expense reports and basic bookkeeping tasks
- Coordinate travel arrangements and logistics for team members
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Minimum 2 years of administrative support experience
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Proactive problem-solving approach
- Ability to maintain confidentiality in sensitive matters
- Valid California driver's license (if required for errands)