Job Description
Join our dynamic team at the City of San Jose as a Local Administrative Assistant and become an integral part of our thriving municipal operations. We're seeking a detail-oriented professional to support departmental functions with exceptional organizational skills and a commitment to public service. This full-time role offers competitive benefits, career growth opportunities, and the chance to contribute to our vibrant community.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including emails, calls, and correspondence
- Maintain accurate digital and physical filing systems
- Assist with report preparation, data entry, and document processing
- Coordinate office supplies inventory and procurement procedures
- Support event planning and logistics for departmental activities
- Act as primary liaison between departments and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Experience with record-keeping and document management systems
- Ability to handle confidential information with discretion
- Proactive problem-solving and multitasking capabilities