Job Description
Join our dynamic team at Citywide Solutions Inc. as a Local Administrative Assistant in San Jose, CA. We're urgently seeking a highly organized professional to support our office operations with precision and excellence. This is a critical role requiring exceptional multitasking abilities and a proactive approach to administrative support.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for department heads
- Process invoices, expense reports, and financial documentation with 100% accuracy
- Handle incoming communications, including phone calls and emails, with professional etiquette
- Maintain digital and physical filing systems ensuring compliance with record-keeping protocols
- Coordinate office logistics including meeting setups, equipment maintenance, and supply inventory
- Prepare and distribute confidential correspondence, reports, and presentations
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to maintain confidentiality and handle sensitive information
- Strong written and verbal communication skills
- Associate's degree or equivalent combination of education and experience
- Experience with office management software (e.g., Asana, Trello)