Job Description
Join our award-winning team at GlobalTech Solutions Inc. as we revolutionize the tech industry from our vibrant Portland headquarters. We're seeking a highly motivated Administrative Assistant to become the backbone of our operations. This is an immediate full-time opportunity offering competitive benefits, professional growth, and a collaborative work environment in the heart of downtown Portland. If you're a detail-oriented professional who thrives in fast-paced settings, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Process payroll, expense reports, and invoices with 100% accuracy
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Implement digital filing systems and streamline administrative workflows
- Coordinate company events and team-building activities
Qualifications
- Associate's degree in Business Administration or equivalent experience required
- Minimum 3 years administrative support experience in fast-paced environments
- Expert proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage confidential information with discretion
- Exceptional organizational skills with attention to detail
- Strong written/verbal communication and problem-solving abilities
- Experience with HRIS systems (e.g., Workday, BambooHR) preferred