Job Description
Join our dynamic team at City Innovations Group as an Administrative Assistant in the heart of San Jose! We're seeking a highly organized professional to support our fast-paced office environment. This urgent hiring opportunity offers competitive compensation, growth potential, and the chance to make an immediate impact. Enjoy modern amenities, flexible scheduling, and a collaborative culture that values innovation and work-life balance. Apply now to become an integral part of our mission to drive excellence in administrative operations.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, equipment maintenance, and vendor relationships
- Support event planning and meeting coordination for internal and external stakeholders
- Process expense reports, invoices, and financial documentation accurately
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of experience in office support or administrative roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with polished professionalism
- Experience with calendar management and scheduling software
- Ability to handle confidential information with discretion and integrity