Job Description
Join Oakland's vibrant civic team as an Administrative Assistant and become the backbone of our dynamic office environment. We're seeking a detail-oriented professional to provide comprehensive administrative support to departmental leadership. This role offers unparalleled growth opportunities in a mission-driven organization committed to serving Oakland's diverse communities. Enjoy competitive benefits, professional development, and the satisfaction of contributing to public service excellence.
Responsibilities
- Manage calendars, coordinate complex meetings, and arrange travel logistics for department leadership
- Prepare, edit, and distribute confidential reports, correspondence, and official documents
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process expense reports, purchase orders, and budget tracking with meticulous attention to detail
- Serve as primary point of contact for internal/external stakeholders, providing exceptional customer service
- Implement digital filing systems and maintain accurate departmental records
- Coordinate special events and community outreach initiatives
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years progressive administrative support experience in a fast-paced environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage confidential information with discretion and professionalism
- Exceptional organizational skills and ability to prioritize competing deadlines
- Strong written and verbal communication skills
- Experience with municipal government procedures highly desirable