Job Description
Join our dynamic team at CityCorp Solutions as an Administrative Assistant and kickstart your career in office administration! We're seeking motivated individuals with no prior experience who are eager to learn and grow in a supportive environment. As a key member of our operations team, you'll gain hands-on experience in essential administrative functions while contributing to our mission of delivering exceptional client service. We provide comprehensive training, mentorship opportunities, and a clear path for advancement. Enjoy our modern downtown Philadelphia office, flexible scheduling options, and a collaborative culture that values professional development. If you're organized, detail-oriented, and ready to build a solid foundation in office administration, we encourage you to apply!
Responsibilities
- Manage daily office operations including mail distribution, supply inventory, and equipment maintenance
- Support executive teams with calendar management, meeting coordination, and travel arrangements
- Handle data entry, document filing, and record-keeping using Microsoft Office Suite
- Serve as primary point of contact for internal and external communications via phone and email
- Assist with onboarding processes, new hire paperwork, and office event coordination
- Perform basic bookkeeping tasks including invoice processing and expense report submissions
- Contribute to process improvement initiatives to enhance team efficiency
Qualifications
- High school diploma or equivalent required; college degree preferred but not mandatory
- Basic computer proficiency with Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills and attention to detail with ability to prioritize tasks
- Excellent written and verbal communication abilities
- Proactive problem-solving mindset with willingness to learn new systems
- Ability to maintain confidentiality and handle sensitive information
- Reliable transportation and punctual attendance record
- Positive attitude and collaborative team spirit