Job Description
Join our dynamic team as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our operations in Philadelphia, PA. This hybrid role (3 days in-office, 2 remote) offers exceptional work-life balance while supporting executive teams with critical administrative functions. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your contributions directly impact our success.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Coordinate travel arrangements and expense reports with precision and attention to detail
- Oversee office inventory management, supply procurement, and vendor relationships
- Act as primary point of contact for internal/external communications and inquiries
- Support meeting preparation through agenda creation, documentation, and follow-up
- Maintain digital filing systems with strict confidentiality and data security protocols
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to multitask and prioritize competing deadlines in fast-paced environments
- Strong attention to detail with error-proof documentation capabilities
- Experience with calendar management and travel coordination software