Job Description
Join our dynamic team as an Administrative Assistant at Bluegrass Professional Services in Louisville, KY. We're seeking a highly organized professional to support our office operations with precision and enthusiasm. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you excel at multitasking and thrive in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Organize and maintain filing systems (digital and physical)
- Assist with onboarding processes and new employee orientation
- Support department heads with project coordination and deadline tracking
- Procure office supplies and manage vendor relationships
- Compile data for reports and presentations using MS Office Suite
Qualifications
- Associate's degree or equivalent experience required
- 3+ years in administrative support or office management
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Proven ability to manage competing priorities
- Discretion with confidential information
- Experience with office management software (e.g., Asana, Trello)