Job Description
Join our dynamic team as an Administrative Assistant and launch your career in office administration! Capital Office Solutions is seeking a motivated and detail-oriented professional to support our Sacramento operations. This entry-level position offers comprehensive training, growth opportunities, and a collaborative work environment. You'll be instrumental in maintaining office efficiency, managing communications, and providing essential support across departments. If you're organized, tech-savvy, and eager to learn, this is your chance to build a strong foundation in administrative excellence.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications, including phone calls, emails, and correspondence
- Perform data entry, maintain digital records, and generate reports using MS Office Suite
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding processes, new hire paperwork, and HR documentation
- Prepare professional documents, presentations, and meeting materials
- Support team projects with research, data compilation, and logistical coordination
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment and digital filing systems
- Customer service mindset with professional demeanor
- Willingness to learn new technologies and procedures