Job Description
Join our dynamic team as a Night Shift Administrative Assistant in San Jose, CA. This premium opportunity offers competitive compensation and a supportive work environment for dedicated professionals seeking career growth in office administration.
We're seeking a highly organized individual to manage critical backend operations during overnight hours. This role is essential to maintaining seamless workflow for our daytime teams, requiring exceptional multitasking abilities and discretion.
Responsibilities
- Manage inbound communications and prioritize overnight correspondence
- Process confidential documentation with meticulous attention to detail
- Coordinate cross-departmental scheduling and calendar management
- Maintain digital filing systems with 100% accuracy
- Support payroll processing and expense report reconciliation
- Prepare operational reports for morning executive briefings
- Oversee office supply inventory and procurement logistics
Qualifications
- 3+ years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- High school diploma or equivalent; associate's degree preferred
- Experience with confidential data handling protocols
- Proven ability to manage competing priorities under pressure