Job Description
Join our dynamic team in Portland as a key Administrative Assistant with flexible scheduling options! Innovate Solutions Inc. is seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role (3 days remote/2 days in-office) offers unparalleled work-life balance while allowing you to thrive in a fast-paced, collaborative environment. If you excel at multitasking, possess exceptional communication skills, and value a culture that prioritizes flexibility, we encourage you to apply!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential reports, presentations, and correspondence with precision
- Oversee office inventory management, procurement, and vendor relationships
- Serve as primary point of contact for internal/external stakeholders with professionalism
- Coordinate cross-departmental projects and meetings, ensuring timely execution
- Maintain digital filing systems and ensure data security compliance
- Support onboarding processes and new employee integration
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Proven experience with calendar management and scheduling tools
- Discretion and confidentiality when handling sensitive information
- Strong written and verbal communication skills
- Ability to adapt to changing priorities in a fast-paced environment
- Experience with CRM systems preferred (e.g., Salesforce)