Job Description
Join our award-winning team at InnovateCorp Solutions as a pivotal Administrative Assistant in Baltimore! We're seeking a highly organized professional to support our executive team with exceptional coordination and communication skills. Enjoy a flexible schedule (8:30 AM - 5:00 PM with core hours 10 AM - 3 PM) in our modern downtown office with stunning harbor views. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in dynamic settings and excel at multitasking, apply today to become the backbone of our operations!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare and edit correspondence, reports, and presentation materials with meticulous attention to detail
- Act as primary point of contact for internal and external communications, maintaining professional relationships
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Coordinate travel arrangements, expense reports, and meeting logistics with precision
- Support data entry, record-keeping, and confidential document management systems
- Assist with onboarding processes and new hire orientation preparation
Qualifications
- Associate's degree or equivalent certification in Administrative Support (Bachelor's preferred)
- Minimum 3 years' experience in administrative or executive support roles
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with excellent time management
- Discretion and confidentiality when handling sensitive information
- Adaptability to flexible scheduling and changing priorities
- Experience with calendar management software (e.g., Calendly, Doodle) preferred