Job Description
Join our dynamic team at Chicago Office Solutions as an Administrative Assistant! We're urgently hiring a detail-oriented professional to support our daily operations in the heart of downtown Chicago. This is a critical role requiring exceptional organizational skills and a proactive approach to office management. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Oversee office supplies inventory and procurement processes
- Assist with onboarding new employees and training programs
- Support event coordination and meeting logistics
- Maintain digital and physical filing systems with meticulous accuracy
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet tight deadlines
- Experience with office management software (e.g., Asana, Trello)
- Proven problem-solving skills and adaptability
- Associates degree or equivalent professional certification preferred