Job Description
Join our dynamic team at City Innovations Group as a Local Administrative Assistant and become the backbone of our San Francisco operations! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is a unique opportunity to make a tangible impact in a fast-paced, mission-driven environment while growing your administrative career in the heart of the Bay Area.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit professional documents, reports, and presentations
- Oversee office supplies inventory and vendor relationships
- Coordinate departmental events, meetings, and logistics
- Maintain confidential records and ensure data security compliance
- Support onboarding processes and new employee integration
Qualifications
- Associate's degree or equivalent experience (Bachelor's preferred)
- 3+ years administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities with professionalism
- Experience with scheduling tools (Calendly, Outlook) and office equipment