Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in sunny Virginia Beach! We're urgently seeking a detail-oriented professional to support our fast-paced operations with flexible scheduling options. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment. This hybrid role offers 3 remote days/week with in-office collaboration on Tuesdays/Thursdays. If you're a proactive multitasker with exceptional organizational skills, apply now to become an integral part of our growing company!
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics across multiple time zones
- Prepare confidential reports, presentations, and correspondence using MS Office Suite
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Oversee office operations including supply inventory, vendor relations, and facility coordination
- Support HR functions including onboarding, benefits administration, and record maintenance
- Implement digital filing systems and ensure compliance with data security protocols
- Assist with travel arrangements and expense report processing
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional time management skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Proven experience with calendar management and meeting coordination
- Knowledge of office management systems and procedures
- Ability to maintain confidentiality and exercise discretion