Job Description
Join Metro Solutions Group as a key Administrative Assistant and become the backbone of our dynamic downtown Chicago office! We're seeking a highly organized professional to support our executive team with seamless office operations. In this role, you'll ensure our daily functions run smoothly while contributing to our mission of delivering exceptional service to Illinois communities. Enjoy competitive pay, comprehensive benefits, and a collaborative environment where your administrative expertise truly makes a difference.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Maintain accurate digital and physical filing systems for confidential documents
- Process expense reports, purchase orders, and vendor invoices with precision
- Coordinate office supplies inventory and equipment maintenance
- Prepare professional reports, presentations, and correspondence using Microsoft Office Suite
- Support onboarding processes for new team members
- Assist with special projects as assigned by department leadership
Qualifications
- Minimum 2 years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines effectively
- Professional demeanor with discretion handling confidential information
- Associate's degree or equivalent combination of education and experience
- Experience with office equipment (copiers, scanners, phone systems)