Job Description
Join our dynamic team as an Administrative Assistant at Oakland Business Solutions! We're seeking a detail-oriented professional to support our fast-paced office environment. This role offers competitive pay, comprehensive benefits, and growth opportunities in the heart of Oakland's thriving business district. If you excel at organization, communication, and multitasking, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital filing systems and ensure document confidentiality
- Assist with office procurement, supply management, and vendor coordination
- Support event planning and travel arrangements for staff
- Perform data entry and maintain accurate records in CRM systems
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Minimum 2 years office support or administrative experience
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a busy environment
- Experience with office equipment (copiers, scanners, multi-line phones)
- Positive attitude and collaborative team player mindset