Job Description
Join our dynamic team at Portland Business Solutions as an Administrative Assistant! We're seeking a highly organized professional to support our daily operations with precision and enthusiasm. This immediate full-time opportunity offers competitive compensation and growth potential in a collaborative environment. If you excel at multitasking and thrive in fast-paced settings, apply today to become an integral part of our Portland office.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications including emails, calls, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies inventory and vendor relationships
- Provide exceptional administrative support to department teams
- Assist in onboarding new employees and orientation processes
Qualifications
- 3+ years of professional administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Experience with calendar management and scheduling tools
- Professional demeanor and discretion with confidential information
- Associates degree or equivalent administrative certification preferred