Job Description
Join our dynamic team at Urban Solutions Group as a Local Administrative Assistant and become the backbone of our San Francisco operations. We're seeking a detail-oriented professional to support our office with exceptional administrative coordination, client communication, and operational efficiency. This is a hybrid role requiring 3 days in our modern downtown office and 2 remote days. Enjoy competitive benefits, professional development opportunities, and a collaborative environment in the heart of the Bay Area's tech district.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications via phone, email, and in-person with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support departmental projects with data entry, report generation, and presentation preparation
- Act as primary point of contact for visitors and employees, ensuring positive first impressions
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Minimum 3 years of administrative support experience in a fast-paced office environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with attention to detail
- Proven ability to handle confidential information with discretion
- Associates degree or equivalent professional certification preferred
- Experience with calendar management software (Calendly, Doodle) and office equipment