Job Description
Join our dynamic team at Washington Professional Services as a full-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our office operations while enjoying work-life balance. This hybrid role offers remote flexibility with 3 in-office days per week in our modern Washington, PA headquarters. You'll be the backbone of our daily operations, ensuring seamless administrative workflows while contributing to our collaborative culture. Enjoy competitive benefits, professional development opportunities, and a supportive environment where your skills thrive.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle confidential correspondence, documentation, and record-keeping systems
- Process invoices, expense reports, and financial documentation with precision
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Serve as primary point of contact for internal and external communications
- Prepare professional presentations, reports, and correspondence using Microsoft Office Suite
- Assist in onboarding new employees and facilitating training sessions
Qualifications
- Associate's degree or 3+ years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with adaptability to changing priorities
- Prior experience with document management systems preferred