Job Description
Join our dynamic team in Washington, DC as a full-time Administrative Assistant and become the backbone of our office operations. We're seeking a highly organized professional to provide comprehensive administrative support to our executive team and department heads. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and excel at maintaining efficient workflows. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in the heart of the nation's capital.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process expense reports, invoices, and financial documentation accurately
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding processes, new hire paperwork, and HR documentation
- Prepare professional correspondence, presentations, and reports using Microsoft Office Suite
- Act as primary point of contact for internal and external communications
- Support special projects and initiatives as assigned by department leadership
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- Minimum 3 years of progressive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication skills
- Proven ability to maintain confidentiality and exercise professional judgment
- Experience with calendar management and meeting coordination
- Ability to adapt quickly to changing priorities and work independently