Job Description
Join our dynamic team at Innovate Solutions Group as a Full-Time Administrative Assistant in Tucson! We're seeking a highly organized professional to support our executives and ensure seamless office operations. Enjoy a flexible schedule with core hours of 9 AM - 3 PM, plus remote options for certain tasks. This role offers growth opportunities, competitive benefits, and a collaborative environment where your skills make a real impact. If you're passionate about efficiency and thrive in fast-paced settings, apply today!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office supplies inventory and procurement processes
- Coordinate cross-departmental communications and project documentation
- Handle incoming calls, emails, and visitor inquiries with professionalism
- Assist with onboarding processes and new employee orientation
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent certification in Office Administration
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Proven ability to maintain confidentiality in sensitive environments
- Flexible schedule availability for occasional evening/weekend events