Job Description
Join our innovative Oakland-based team as a key Administrative Assistant! We're seeking a highly organized professional to support our fast-paced office environment. This hybrid role offers the perfect opportunity to showcase your multitasking skills while contributing to our company's success. Enjoy competitive compensation, comprehensive benefits, and a vibrant workplace culture that values growth and collaboration. If you're passionate about office excellence and thrive in dynamic settings, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare, edit, and distribute professional correspondence and confidential documents
- Oversee office inventory, procurement, and supply chain management
- Act as primary point of contact for clients and internal stakeholders
- Coordinate travel arrangements and expense reports for leadership team
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and new employee orientation activities
Qualifications
- 3+ years of progressive administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Associate degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Slack, Salesforce)
- Proven ability to handle sensitive information with discretion
- Valid California driver's license and reliable transportation