Job Description
Join our dynamic team at Tampa Bay Solutions Inc. as a key Administrative Assistant in our downtown Tampa office. We're seeking a detail-oriented professional to support our executive team and ensure seamless office operations. This hybrid role combines remote flexibility with in-office collaboration, offering a competitive benefits package including health insurance and 401K matching. If you thrive in fast-paced environments and excel at multitasking, apply today to become the backbone of our growing organization.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize office operations, including inventory management and supply procurement
- Assist with onboarding processes and maintain employee records
- Support departmental projects with data entry and report compilation
- Coordinate office events and maintain a professional reception area
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of experience in administrative or office support roles
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced setting
- Professional demeanor and customer service orientation
- Experience with office management software preferred