Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant with flexible scheduling options! We're urgently seeking a detail-oriented professional to support our Virginia Beach operations. Enjoy a modern work environment with competitive benefits, including health insurance and retirement plans. This role offers the perfect blend of structure and flexibility, ideal for candidates seeking work-life balance while advancing their administrative career.
Our company prides itself on innovation and employee growth, providing regular training opportunities and a collaborative culture. You'll be part of a supportive team where your contributions make a tangible impact. If you're ready to excel in a fast-paced setting with adaptable hours, apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare and edit professional correspondence, reports, and presentations using Microsoft Office Suite
- Handle confidential information with discretion and maintain organized digital/physical filing systems
- Process invoices, expense reports, and purchase orders while ensuring financial accuracy
- Act as primary point of contact for internal and external stakeholders
- Coordinate travel arrangements and logistics for executive team
- Support onboarding processes and assist with new hire orientation
Qualifications
- Associate degree or equivalent administrative certification (Bachelor's preferred)
- Minimum 3 years of administrative support experience
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Flexibility to work core business hours with adjustable start/end times